Termination of Visits

A visit can be terminated by the officer in charge of the visiting room if he/she feels there is an immediate danger or threat to the security and safety of the facility, staff, inmates, or inmates’ visitors. All other types of termination of visits that are already in progress shall be terminated by the shift supervisor.

The only person who can cancel an inmate's visit before it has begun is the assistant superintendent or a designee.

Denial of Visits

  1. Visits may be denied when the security and safety of the facility may be affected.
  2. Visitors with pending charges will not be allowed to visit an inmate until those charges have been resolved.

Special Visits

  1. The Sheriff or his designee, upon receipt of a request for a special visit from the inmate, may authorize special visits for the following circumstances:
    1. Visits to hospitalized inmates.
    2. Visits due to the distance a visitor must travel.
      Proof of distance traveled is required.
    3. Drivers license showing residence is a considerable distance away.
    4. Plane or bus ticket showing distance traveled to arrive here.
  2. Ex-felons – all former inmates of any correctional Facility, or those persons having been convicted of a felony, are prohibited from visiting any inmate at the facility unless special permission is granted by the Sheriff or his/her designee.
  3. Shift Supervisor shall cause all special visits who enter the secure area be documented on the log in the Main Control.

Professional Visits (Lawyers, Clergy, Probation, Parole, etc.)

  1. During normal visiting hours professional visitors may utilize conference rooms located within the visiting area.
  2. When normal visiting hours are not in progress then professional visitors may utilize conference rooms located within the inmate’s appropriate living area or press boxes.

Documentation of Visits

  1. Each visitor is required to complete a "Visitor Registration Form".
  2. There is a card for each inmate, on which shall be recorded the name of every person who visits that inmate and the dates on which those visits occur.
    1. This card, or a copy of the card, shall upon the request of the receiving facility, be forwarded whenever the inmate is transferred.
  3. There is a Log Book at the Front Desk which is used for Outside Agency visits. In the Log Book is listed the visitors name, the agencies name and reason for the visit.

Exclusion of Visitors

  1. Any visitor, even one who has obtained prior permission to visit may be denied entrance to the facility or told to terminate a visit and leave the premises.
  2. A visitor who is denied entrance or asked to leave shall be told the reason for such action, except when it is deemed that to specify the reason might jeopardize security interests or the safety of any person or the facility.
  3. The officer(s) responsible for denying entrance or terminating a visit shall file a written report with the Sheriff/Facility Administrator, in accordance with Sheriff’s Department policy. This report shall include the name of the visitor and the inmate visited, the time for the denial or termination, and the reasons for the action.

Visiting Privileges

When the Facility Administrator or designee denies, suspends, or places restrictions on visiting privileges, the visitor shall be notified in writing of the reasons for such action unless the specification of the reason would jeopardize security interest or the safety of the individuals or the facility. The visitor may request a review of such action by writing the Sheriff/Facility Administrator. The Sheriff/Facility Administrator shall respond to all such request in writing, informing the visitor of the reasons for upholding, eliminating or modifying the original action.

Reapplication of Suspended Privileges

The denied/excluded visitor may request a review and a reapplication to visit by writing the Sheriff/Facility Administrator or designee. The Sheriff/Facility Administrator or designee shall respond to all such request(s) in writing, informing the visitor of the reasons for upholding, eliminating or modifying the original action.

What is PREA?

The Prison Rape Elimination Act, otherwise known as PREA, is a federal regulation. The regulation requires the elimination, reduction and prevention of sexual assault and rape in this facility.

The Hampshire Jail and House of Correction (HJHC) supports PREA by supporting a Zero Tolerance Policy for Sexual Assault/Abuse/Victimization and Harassment in its facilities.

This Zero-Tolerance Policy effects all of the HJHC, including every employee, contractor, volunteer, visitor and every person under correctional supervision. Report any assaults or victimizations that are sexual in nature to a staff member, in writing or call the Toll Free Hotline (413) 584-0591. Any reports will be kept as confidential as the circumstance allows.